Free tool
The EHCP Review Agenda Builder
Start from a 90-minute template built around student voice and parent voice, then edit the timings and content to fit your actual meeting.
Before the meeting
- 4 weeks before: confirm review date, gather assessment data, invite parents and agencies
- 2 weeks before: draft updated targets, prepare provision map, send agenda 48 hours ahead
- 1 week before: book room, print documents, prepare student work samples
- Day before: review documents, confirm attendance, prepare your opening statement
EHCP Annual Review
Meeting agenda
Introduce everyone, confirm purpose, check parent is comfortable
Student attends first 10 mins if appropriate, or share written/recorded views
Go through each EHCP outcome: what was achieved, what wasn't, why
Each professional shares assessment and recommendations, 5 mins each
Parent shares their perspective on progress, concerns, and hopes for next year
Draft new targets together. Confirm provision for next year
Confirm who does what by when. Set date for next review
Thank everyone. Confirm minutes will be circulated within 2 weeks
After the meeting
- Circulate meeting minutes to all attendees within 10 working days
- Submit any EHCP amendments to the LA within 2 weeks of the meeting
- Update student file with new targets and provision details
- Share updated one-page profile with all teachers
- Set calendar reminder for next annual review date
OMNIA auto-generates review agendas, tracks deadlines, and drafts amendment documents straight from your data.
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